June 27th - 30th, University of the West of England, Bristol, UK
Frequently Asked Questions
Here are a few answers to common questions about accepted papers, the conference or accommodation that we have recieved. For additional questions or suggestions, please contact our best writing services manager. Here you will be quickly consulted both on organizational issues and on writing any scientific paper.
Questions about accommodation
| Q. |
I will arrive in Bristol before Sunday June 26th and/or will want to stay longer than Thursday June 30th. Is the on-site accommodation available any earlier or later? |
| A. |
If you would like to stay in Bristol over the weekend, we would strongly recommend that you look for alternative accommodation in the city centre, as there will be considerably more to see and do. At this time, we have not been able to secure rooms in the Frenchay Student Village before June 26th or after June 30th, but this situation may change. |
| Q. |
Is parking available at the conference venue? |
| A. |
Parking is permitted on campus for conference delegates, although spaces cannot be guaranteed.
You may see a misleading statement on the Frenchay Student Village pages saying that if you have accommodation on campus, parking is not permitted. Note that this only applies to UWE undergraduates during term time, it does not apply to visitors. |
| Q. |
Where can I find more details about the on-site accommodation? |
| A. |
Accommodation in the Frenchay Student Village is from the 26th until the 30th (4 nights). More details about Frenchay Student Village can be found here. Please be aware that this information is intended for prospective UWE undergraduates, so some details (such as the statement that parking on campus is prohibited) do not apply to visitors.
In addition to this information, we have been advised of the following:
- Soap, shampoo, towels, etc. will be provided in each bedroom, and tea/coffee making facilities will be provided in each apartment. Cookers may not be functioning.
- Check out time is 10:00 am on Thursday June 30th.
- User IDs and passwords will be provided for wired (Ethernet) internet access.
- Residents will have free access to the Centre for Sport and its facilities, including the gym, but some activities are chargeable.
- All rooms are single only, and have a private, en-suite toilet and shower.
- Your reservation is automatic when you register for the conference and select an option that includes the on-site accommodation.
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| Q. |
What hotels would you recommend? |
| A. |
Please see the hotels and appartments listed on the accommodation page. These are either close to the conference venue, or are in city centre locations with good public transport links. Beware of other hotels on the outskirts of the city, as it is likely that you would need to hire a car to access the city and conference venue. |
| Q. |
Are any accommodation or travel grants available? |
| A. |
Unfortunately, we have not been able to secure any additional sponsorship for travel or accommodation subsidies. Please be aware that the price for on-site accommodation for students is at below true cost. |
Questions about registration
| Q. |
I am a student (undergraduate or postgraduate) and would like to register at the student rates. What proof do you need of my student status? |
| A. |
At the time of on-site registration, you will be asked for proof that you are a student. This may take the form of a student ID card from your university, or a letter from your department confirming that you are registered as a student. |
| Q. |
I would like to join the IEEE and register for the conference at member rates. How do I join the IEEE? Do I also need to join the IEEE Engineering in Medicine and Biology Society? |
| A. |
The conference itself does not handle IEEE membership applications. Please see the appropriate pages from the IEEE about membership dues. You do not need to join the Engineering in Medicine and Biology Society to qualify for the conference IEEE member rates. You will need your IEEE membership number when you register for the conference. |
| Q. |
I am not a resident of the United Kingdom. Do you have any useful information for overseas visitors? Will I need to apply for a visa to attend the conference? |
| A. |
Please refer to the section on the About Bristol, UK page for overseas visitors. If you are not a citizen of the European Union, you are likely to need a visa. |
Questions about accepted papers
| Q. |
What do I need to be aware of when preparing my final camera-ready paper? |
| A. |
Please ensure you have followed the instructions in the author kit (inc. using the supplied template) and have checked your paper is IEEE Xplore compliant with IEEE PDF eXpress (use conference ID: cbms11x). Please note that PDF eXpress is not compatible with .docx files produced by Microsoft Office for Mac.
Where a sans-serif font is specified (table and figure captions) and you do not have Helvetica, we recommend using Calibri. Please do not use Arial.
Place your completed IEEE Copyright Form and your source manuscript (in Word, LaTeX, etc. format) in a zip archive and include this as an attachment when you submit your camera-ready paper through EasyChair.
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| Q. |
My paper has been accepted for poster presentation. Will it still be included in the proceedings? Will there be a poster session? How should I prepare my poster? |
| A. |
Poster papers will be included in full in the poster section of the proceedings. There will be opportunities to present your poster during break periods on Tuesday June 28th and Wednesday June 29th. Posters should be prepared at A1 size (594 mm × 841 mm) in either landscape or portrait orientation, and should either be laminated (preferably) or printed on a high quality heavyweight poster paper. It will not be possible to display larger posters. |
